The multi-company reality
Multiple SAP Business One company databases, multiple Xero entities, or both
In SAP Business One, every legal entity—your Australian trading company, your New Zealand branch, your manufacturing entity, or an acquired distributor—lives in its own company database on SQL Server or SAP HANA. In mixed groups, the core inventory and warehouse operation runs on SAP Business One while smaller divisions, retail stores or holding companies run on Xero.
Without BE One AI, checking group-wide stock, customer balances, intercompany orders or aged debtors means logging in and out of multiple SAP Business One company databases (`Choose Company`) and switching Xero tenants by hand.
How BE One AI connects every entity
One plain-English workspace across all your SAP B1 databases and Xero organisations
- Multiple SAP Business One company databases at once. Connect two, five or a dozen SAP Business One company databases over the Service Layer API and read-only SQL/HANA views—each with its own automatic User-Defined Field (UDF) and User-Defined Table (UDT) discovery.
- Multiple Xero organisations alongside SAP Business One. Connect any number of Xero tenants over OAuth2 alongside your SAP Business One databases—or run purely across multiple SAP B1 companies or purely across multiple Xero entities.
- Ask group-wide or entity-specific questions in Microsoft Teams or web. Ask "Do we have 200 units of SKU 4410 across the AU and NZ SAP companies?" or "Who is over 60 days across all three SAP B1 databases and the QLD Xero entity?" and get a live, cited answer in seconds without switching logins.
- Draft into the right company database with the same
Draft → Confirmrule. Whether a staff member is raising a sales quotation in the Australian SAP B1 company, a purchase order in the NZ SAP B1 company, or a service invoice in Xero, BE One AI clearly labels the target company on the preview card and waits for a named human to press Confirm. - Shared document intake with BE Capture. Pair BE One AI with BE Capture so supplier invoices and customer email POs arriving at a shared group mailbox are matched to the right SAP B1 company database or Xero organisation automatically.
What you can ask across companies
Examples multi-entity teams run every day
| Question or task | Where the data comes from | Governance |
|---|---|---|
| "Check free stock of SKU 4410 across our AU Wholesale and NZ SAP B1 databases" | Multiple SAP B1 company databases (Item Master & warehouse stock) | Read-only, role- & company-scoped |
| "Show aged receivables over 60 days across all SAP B1 companies and Xero entities" | Multiple SAP B1 Business Partner ledgers + Xero Aged Receivables | Read-only, role- & company-scoped |
| "Raise a quote for 50 units in the NZ SAP B1 company from this customer email" | Target SAP B1 company Service Layer + special prices & UDFs | Draft preview (target company shown) → Human Confirm |
| "Compare this month’s sales across all group entities" | SAP B1 SQL/HANA sales views + Xero P&L reports | Read-only, role- & company-scoped |
Questions CFOs and SAP Business One administrators ask
- Can BE One AI connect to multiple SAP Business One company databases at the same time?
- Yes. BE One AI connects to multiple SAP Business One company databases (across SQL Server or SAP HANA) simultaneously, discovering each company database’s chart of accounts, warehouses, price lists and custom UDFs independently.
- Can we restrict which staff can access each SAP B1 company database or Xero organisation?
- Yes. Permissions in BE One AI are scoped per user, per company database/entity and per tool—so an Australian sales rep can be restricted to the AU SAP Business One company while group finance can query across all SAP B1 and Xero entities.
- How do we prevent someone accidentally posting an order into the wrong SAP B1 company?
- Every write action is staged as a preview card that explicitly displays the target SAP Business One company database or Xero organisation, and nothing is written until an authorised user for that entity clicks Confirm.
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