Where each tool fits
Receipt bookkeeping vs governed accounts payable
Tools like Dext, Lightyear and EzzyBills are widely used across Australian bookkeeping and accounting practices. If your main job is collecting cafe receipts from staff phones or pushing simple single-line expenses into Xero, they do that well.
Finance teams look for an alternative when three things happen:
- You run SAP Business One (or SAP B1 alongside Xero) and need true line-item matching against open Purchase Orders and Goods Receipt POs via the SAP Service Layer—not a CSV export.
- Suppliers send multi-invoice PDFs and 40-line wholesale bills where unit prices, pack sizes, freight lines and supplier SKUs have to be reconciled before posting.
- Your CFO or auditors require supplier bank-detail verification on every invoice so a changed BSB or account number on a PDF cannot slip through to the ABA payment file.
Comparison
BE Capture compared with typical AP capture tools
| Capability | BE Capture | Bookkeeping receipt apps (e.g. Dext / EzzyBills) | Mid-market AP suites (e.g. Lightyear) |
|---|---|---|---|
| Published starting price (AUD ex-GST) | $299 / month (500 pages included) | Tiered by users / clients / document bundles | Tiered by invoice volume & modules |
| Native SAP Business One Service Layer | Yes — built by the team behind BE One AI | Limited or third-party connector | Check connector depth for UDFs & GRPOs |
| Native Xero integration | Yes (OAuth2, multi-entity) | Yes | Yes |
| Multi-invoice PDF auto-splitting | Yes — included | Varies by plan / manual split | Yes |
Supplier BSB & account fraud check (bank_details_changed) | Yes — checked against ERP vendor master on every invoice | Check current plan inclusions | Check current module pricing |
| Governance model | Side-by-side PDF highlight + mandatory human Confirm | Auto-publish rules common | Approval workflows |
| Australian data & direct phone support | Melbourne team (03 9020 7900), AU hosting | Global support queues | Check local support tier |
Connected to BE One AI
One workflow across invoices, purchase orders and email RFQs
Because BE Capture is built by Binary Elements alongside BE One AI, your accounts-payable capture and your sales email PO & RFQ intake share the same SAP Business One and Xero connections, the same UDF awareness, and the same Draft → Confirm audit trail.
Questions from teams switching to BE Capture
- How is BE Capture priced compared with per-document or per-user AP tools?
- BE Capture is A$299 per month ex-GST with 500 pages included and unlimited internal reviewers. Additional pages above 500 are metered at 30c to 50c per page on month-to-month terms.
- Can BE Capture match supplier invoices against SAP Business One Goods Receipt POs?
- Yes. BE Capture matches extracted invoice lines against open SAP Business One Purchase Orders and Goods Receipt POs (GRPOs), highlighting any quantity or unit-price variance before a human clicks Confirm.
- Does BE Capture also check for changed supplier bank details?
- Yes. Every invoice is checked against the stored BSB and bank account number on your vendor master record, raising a bank_details_changed alert if the PDF shows different payment details.
More on BE Capture BE Capture overview Email PO & RFQ automation BE One AI for Xero Invoice capture explained Supplier bank verification